Streamlining Exhibitions and Events with NetSuite for Exhibition Planning
The world of exhibitions is fast-paced, demanding meticulous planning and flawless execution. Traditional methods can leave you scrambling, juggling spreadsheets and drowning in paperwork. Luckily, the future of exhibition planning is here: NetSuite for exhibition planning.
Why NetSuite for exhibition planning?
NetSuite for Exhibition Planning enables companies to manage processes, inventories, assets, and partners by focusing on exceptions rather than constantly monitoring operations that are running smoothly. It identifies and responds to unexpected events in the supply chain, offering a centralized platform for collaborative processes and evaluating business partners’ performance.
The application comprises integrated software features that support key business activities such as monitoring, notifications, adjustments, and performance measurement of supply chain operations.
The system tracks all significant events, processes, and stores them, providing a user interface with strong authorization and filtering capabilities. A role-based approach allows different perspectives on the same business processes. When exceptions occur, stakeholders can receive alerts. Common exceptions include overdue events, the reporting of unexpected events, or when measurements fall outside acceptable tolerances. The system supports both manual and automated responses to these exceptions.
NetSuite for Exhibition Planning Features
1. Cloud-Based Attendee Management
Effortlessly manage attendee interactions with automated reminders and confirmations. Streamline scheduling, maintain a detailed event history for each attendee, and handle waitlist management with ease.
2. Seamless Event Booking
Create and manage events quickly, including recurring ones, using NetSuite’s integrated calendaring and activities tools. Simplify event scheduling and organization through the cloud.
3. Comprehensive Inventory Controls
Leverage NetSuite’s inventory controls to manage classes, monitor profitability and costs, and utilize built-in financial controls for billing. Gain valuable insights with event analysis and KPI benchmarking.
4. Integrated Payment & Checkout
Offer a seamless registration experience with NetSuite’s integrated eCommerce platform and payment gateway for easy event checkout and payment processing.
5. Advanced CRM for Attendee Engagement
Utilize NetSuite’s powerful CRM to track attendees, manage promotions, and integrate with social media for enhanced attendee engagement.
6. Event Product Bundling
Promote multiple events with bundling options, combine different event types, and offer early bird pricing for a more compelling attendee experience.
Power Up Your Exhibitions with NetSuite for Exhibition Planning
1. Exhibitor Management
Effortlessly manage exhibitor information, contracts, and booth assignments within the familiar NetSuite interface. No more chasing down details – everything is centralized and accessible.
2. Streamlined Lead Capture
Capture valuable leads directly at the exhibition using mobile apps that integrate seamlessly with NetSuite for exhibition planning. Say goodbye to manual data entry and hello to real-time insights.
3. Inventory Management
Track all your exhibition materials and booth components within NetSuite for exhibition planning. Know exactly what you have, where it is, and ensure a smooth setup and breakdown.
4. Event Analytics
Get insightful reports on attendee demographics, lead generation, and campaign performance with NetSuite for exhibition planning. Use this data to optimize your future exhibition strategies and maximize ROI.
5. Project Management
Manage the entire exhibition planning process in one place with NetSuite for exhibition planning. Create tasks, assign deadlines, and collaborate with team members in real-time. Never miss a beat with centralized project management.
NetSuite for Exhibition Planning Benefits
1. Easy Event Creation
One of the key benefits of an ERP system is the ease with which event calendars can be organized. On a single page, activities can be displayed for the target audience, allowing them to make quick decisions or respond via hyperlinks. Presenters can easily submit their talks or presentations through a dedicated management platform, simplifying scheduling and ensuring presentations are delivered on time. Automatic validation processes further streamline this functionality.
2. User-Friendly Display
Another standout feature of event management software is its user-friendly interface. It effectively attracts the target audience with visually appealing, well-organized content that is easy to navigate. Users can effortlessly browse through existing event content and efficiently manage presentation dates, times, locations, and speaker details, offering a highly professional experience.
3. Automated Registration/Payment Process
Automating registration and payment processes is crucial for saving time and resources. Manual methods can waste valuable hours and create technical hurdles. With ERP solutions, these processes are streamlined, allowing companies to avoid inefficiencies and focus on planning.
4. Transition to E-Management
Event management has shifted from manual methods to digital solutions. E-ticketing has revolutionized industries like cinema, and most event management companies now rely on online tools for registration and ticketing. This shift has made managing events much easier and more professional, replacing outdated practices.
5. Sponsor Coordination
Sponsors are critical to the success of major events. Effective communication with potential sponsors, tracking feedback, and providing recognition through e-acknowledgments are all streamlined through online management tools, reducing the burden of manual processes.
6. Effective Promotions
An ERP solution offers a centralized platform for managing all promotional activities, including email campaigns, social media outreach, and SMS marketing. Automated messaging and audience segmentation help event hosts reach a broad audience, simplifying complex communication tasks.
Changing Online Management Scenario in Events Planning
The shift to online platforms for event management has become essential in today’s rapidly evolving social landscape. Previously, event managers relied on traditional methods like snail mail and paper-based communication to reach clients and coordinate event details.
Shift to online platforms
- Modern clients are tech-savvy and expect event managers to meet their needs via digital channels.
Increasing internet penetration
- With internet access steadily rising, even in underdeveloped countries, businesses are adopting online tools to stay competitive.
- Startups in emerging markets are increasingly utilizing online platforms to cater to a digitally engaged audience.
Demand for online engagement
- In developed countries, clients predominantly prefer to connect with event hosts through online platforms.
- This creates an expectation for event hosts to respond in kind, offering seamless online communication and services.
NetSuite simplifies event planning by providing a cloud-based platform for managing everything from budgeting to attendee tracking. It streamlines workflows, enhances communication, and meets the demands of tech-savvy clients, making it an essential tool for modern event management in today’s digital landscape.
Conclusion
Schedule a free consultation with a premier NetSuite Implementation Partner today.
